View Current Check-Ins
Ministry staff or check-in coordinators have a great monitoring tool within Fellowship One called Live Check-ins. This feature allows you to see (at a high level) all participants and volunteers checked into activities.
Live Check-ins is available any time during the day an activity is scheduled. Users must have Ministry Read or Ministry Write security access to the correct ministries to see Live Check-ins.
To access live check-ins:
There are three functions that you can access from the Live Check-ins listing: Close rooms, Show Participants, and Show Workers (you can also move workers).
One of the nicest features of Check-in is its ability to be controlled so closely. When you created your activity, you were able to define whether or not it would be available for Check-in and whether or not specific rooms/locations (RLCs) are available as well. Even if you have enabled an activity to appear in Check-in and an RLC to Auto Open in Check-in, you still have the ability to close a room at any time.
To close a room, simply display the Live Check-ins listing as described above and click the Close button beside the room you want to close. You will notice that the word Close immediately changes to Open.
When you have closed a room, it will appear differently in Check-in. The room will still appear in the RLC listing, but will be disabled and cannot be selected.
Note: There is an activity setting that allows participants who have assignments to override closed rooms. If you have closed a room and people are still able to check into it, this setting has probably been activated.
Assignments override closed rooms
You can view a list of all participants who have checked into each RLC directly from the Live Check-ins listing. Each name is linked so that you can access the person's individual record quickly. Simply click Show Participants to see the list of people checked into the RLC.
The Show Workers option not only allows you to see all the workers checked into an RLC, it also allows you to move workers from RLC to RLC. This is particularly helpful in busy activities such as those geared toward children.
Once you have elected to show workers you will notice the Move option beside each worker's name. This feature allows you to move a worker from the current RLC to any other RLC in the activity. Attendance is updated accordingly.
If you want to see totals only, you can click the Collapse All Activity Groupings link. This will collapse all activity groups so that you can see totals only.
